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2. Name of event
4. Type of event
6. Start time and end Time
   Start time and end Time Start Date

   Start time and end Time Start Time

   —

   Start time and end Time End Date

   Start time and end Time End Time
8. Name of person who has overall responsibility of the event:
10. Method of contact during the event:
12. Alternate point of contact:
14. Method of contact during the event:
16. Who is identified safety officer?
18. Method of contact during event:
20. Who is responsible for security during the event?
22. What location is considered the main event area? Where will staff be located? Where is the central point to meet in emergencies or with lost/found persons or items?
24. How will communications with event staff be conducted? List details including specific phone numbers, radio frequencies, tactical channels.
26. In the event of an emergency, describe what equipment is available to communicate with the public?
28. Weather Information
    The Event Manager will monitor weather radar and will obtain regular reports (every hour at minimum) from the Blacksburg office of the National Weather Service (NWS) using www.weather.gov In the event severe weather becomes imminent – either by observed conditions or by NWS issuing a “warning,” the Event Manager will immediately contact Emergency Management officials assigned to the incident and follow the direction given by officials.
30. Missing Persons
    All event personnel operating at the event site should be made aware of the missing person report. Determine the description of missing person including the gender, age, clothing and last known vicinity. If the missing person is a juvenile, immediately notify police. Immediately have available staff stage at each public entrance/exit, if available, additional staff can walk the crowd and try to visually locate the missing person.
32. If located, escort the missing person to the main event area located at:
34. Lost Persons
36. Upon discovering a lost person, immediate escort the lost person to the main event area located at:
38. Determine who the lost person has been separated from including the name, gender, age, clothing and last known vicinity of that person. If the lost person is a juvenile, insure two event staff remains with the lost person at all times. When possible make event staff aware of the lost person. Make an emergency announcement using the public address system for the event when possible using the following examples instead of saying “we have located a 10 year old male wearing a red shirt” say “Mr. Troy Jones please report to the main event area”. The Main Event area should be used as a reunification point and will be located at:
40. Lost/Found Property
42. Upon discovering lost/found property take the property to the main event area located at:
44. Once there, the Event Manager will be responsible for safely storing the property. If a person comes to the lost/found area and describes the lost property it may be turned over to the person making the claim. However, if the property is not claimed at the close of the event, then the property must be turned over to local police, without exception.
46. Evacuation Plan
    The purpose of the evacuation plan is to provide for safe, efficient and orderly evacuation of the event site should severe weather, fire, or other man made situations warrant such action.
48. Describe how staff will be notified of the need for evacuation prior to the evacuation:
50. In the event that evacuation is called for the following announcement should be made: In the interest of public safety, event officials have ordered an evacuation of the park. Please calmly evacuate the building and seek shelter in your vehicle or at the temporary shelters and safe assembly points as designated:
52. How will exits be identified to patrons?
54. Describe actions event staff should take during an evacuation:
56. Medical Plan & Procedures
58. Will Emergency Medical Services (EMS) units be on ‘standby’ at locations near the event?
60. Identify location:
62. If yes, has EMS been notified of this request?
64. Please call 853-5854 to request EMS, no less than 30 days prior to the event.
66. Calls to 911
    Patrons and event staff may call 911 via cellular phone for emergencies that happen on site. Fire-EMS command will coordinate the response. Event staff will assist in locating the patient.
68. Requests on site
    Event Staff my discover patrons having a medical emergency on site, upon discovery the information should be immediately relayed to onsite officials (fire, EMS, police) if not onsite, event staff will notify the E-911 center and will assist the responding EMS unit in locating the patron.
70. Do you understand that event staff will need to be briefed on the emergency action plan, the safe assembly points and will be given maps of the locations prior to the event? Yes or No
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72. 1. Receive an email copy of this form.
73. Email address

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