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2021 American Rescue Plan Act (ARPA) Small Business Recovery Grant Guidelines

  1. Roanoke Virginia
  2. 2021 ARPA City of Roanoke Small Business Recovery Grant Guidelines and Application

    Eligible Grant Uses

    Grant funds must be expended in compliance with state and federal law. Funds must address costs associated with adjustments in operations and/or services due to COVID impacts not otherwise addressed by current programs through the Federal or State governments. Funds can only be used for future expenses.

    Eligible Expenses may include:

    • Equipment and inventory purchases that respond to a shift in market conditions (e.g. purchase of equipment that will allow a restauranteur to offer outdoor dining);
    • Employee retention efforts for front-facing employees – e.g. licensed practical nurses or register workers. (remote workers are not eligible) 
    • Purchase of equipment or services to shorten or alleviate inventory or supply chain issues – e.g. shipping; (combine with point one)
    • Deep cleaning services, purchase of PPE, installation of protective barriers, etc. 

    Eligibility Criteria 

    Roanoke City businesses meeting ALL of the following criteria are encouraged to apply:

    • Demonstrate that they were in operation pre-Covid (March 1, 2020)
    • Must be an existing for-profit business located in the City of Roanoke
    • Must have at least one (1) Full Time Employee (owner included) but less than 500 (defined as at least 30 hours of service per week, or 130 hours per month per IRS regulations -
    • Must possess a valid City of Roanoke business license and certification by the Virginia State Corporate Commission (as required)
    • Must demonstrate impacts due to COVID-19 (revenue loss, reduced sales, closure or suspended operation, employment decline, business interruption or other)
    • Must demonstrate how grant funds will be used to make adjustments to operations (new operations or addition/expansion to existing operations are permissible)
    •  Must demonstrate a sustainability plan for maintaining the business in the City of Roanoke
    • Must be current on all taxes and fees owed to the City of Roanoke

    Grant Guidelines

    The Economic Development Authority of the City of Roanoke (EDA) will award 100 grants, each of which will amount to $5,000.00. Such grant funds will be awarded after entering into a Memorandum of Understanding agreement with the EDA. This process will occur as follows:

    1. Completion of this Grant Application outlining the use of funds. 

    2. Following written approval of application by Roanoke City Economic Development staff, applicant shall enter into an MOU with the EDA. Once all funds are spent, applicant will submit a report to the EDA as described in the MOU and provide receipts, canceled checks, or order confirmations documenting actual spending of all grant funds on eligible expenses.

    3. One (1) grant per business, , regardless of number of locations within the City.

    4. The following items must also be included with application:            

    • Federal tax return for Tax Year 2020 or copy of Applicant's 2020 IRS Form 1040 Schedule C, 
    • Copies of City of Roanoke 2020 and 2021 Businesses Licenses, and 
    • Current IRS Form W-9 Request for Taxpayer Identification Number & Certification

    The following businesses are not eligible:

    • Businesses not currently in operation as of the date of this application
    • Banks and financial services companies
    • Seasonal businesses, which operate for only part of the year
    • Franchises or chain businesses
    • Businesses temporarily or permanently closed due to illegal activity
    • Businesses engaged in illegal activity
    • Non-profit organizations
    • Businesses opened after January 1, 2020

    Use of Funds Restrictions

    • Funds cannot be used to pay taxes, fees, or any other payments due to the City of Roanoke.
    • Businesses shall not be permitted to use funds received from this grant program for expenses that already or will be covered by any other local, state, or federal assistance program.

    Expenses for which applicants are seeking a grant must be be:

    1. Necessary due to the public health emergency known as the Coronavirus Disease 2019 (COVID 19).
    2. Were incurred after approval by the EDA of the business’s grant application.
  3. Is the Business registered with*
  4. Business Function

    Please tell us your business function (Select One):

  5. Primary Business Type:*
  6. Is your business home based?*
  7. General Business Information

    (Check One)

  8. Is your business SWaM?

    Small, women owned or minority business

  9. *Note

    Preference will be given to certified SWaM businesses and to organizations in zip codes 24012, 24013, and 24017.

  10. Why did the demand for business slow (fully or partially) during the COVID-19 health emergency?

    (Check all that apply)

  11. Operating Online

    (Choose one)

  12. PDF file only.

  13. PDF file only.

  14. What would you need for your business to resume full operations? (check all that apply)
  15. Final Application Checklist
  16. Please upload these attachments with your application:
  17. I certify that my business:*
  18. Please note:

    If a grant is awarded, you may be required to submit receipts and/or additional documentation prior to receiving the funds.  


    The Applicant covenants to save, defend, hold harmless and indemnify the City of Roanoke and the City of Roanoke Economic Development Authority, and all of its officers, departments, agencies, agents and employees (Collectively the “City”) from and against any and all claims, losses, damages, injuries, fines, penalties, costs (including court costs and attorney’s fees), charges, liability or exposure, however caused, resulting from, arising out of, or in any way connected with this application. The Applicant provides a waiver of confidential information provided to the Commissioner of the Revenue and Treasurer of City of Roanoke, and authorizes the internal use of this information for the grant analysis. The Applicant acknowledges that the City of Roanoke will keep all proprietary information voluntarily provided by the Applicant confidential to the extent permitted by the Virginia Freedom of Information Act and other applicable laws and regulations pertaining to the disclosure of records in its possession, and acknowledges that all grant award decisions are final and are not subject to appeal. I certify that I have read and understand and am authorized to complete and submit this application on behalf of the Applicant. I verify that the statements contained herein are true, accurate and complete. I acknowledge that false and inaccurate statements made on the application are grounds for immediate rejection of the application.

  20. Electronic Signature Agreement*

    By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.

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