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Land Records

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Land Records

The Office of the Clerk of Circuit Court is where all documents (deeds, deeds of trust, etc.) involving property transactions in the City of Roanoke are recorded. Recording fees may be paid by cash, check or with a VISA or MASTERCARD credit/debit card. Effective July 1, 2012, the following service fees apply if using a VISA or MASTERCARD credit/debit card. The service fee for charges $50.00 and under will be $2.00. The service fee for charges over $50.00 will be assessed at 4%.

Land records are fully searchable in the public records room of the Office of the Clerk of Circuit Court on the third floor of the Roanoke City Courthouse. Copies may be obtained at a cost of 50 cents per page. An additional fee of $2 per document is charged for certified copies.

Effective July 1, 2008, secure remote access of certain land records was made available to the public on-line. This information is accessible by subscription only. Interested parties for this service must obtain the proper paperwork from the Office of the Clerk of Circuit Court. A minimum subscription of one year at $50 per month ($600) is required.


Cover Sheets

Effective January 1, 2015, The Roanoke City Circuit Court REQUIRES cover sheets for all recordings of land records. According to VA Code Section 17.1-227.1(a) Circuit court clerks may require that any deed or other instrument conveying or relating to an interest in real property be submitted for recordation with a cover sheet detailing the information contained in the deed or other instrument necessary for the clerk to properly index such instrument. The Roanoke City Circuit Court uses the Virginia Land Records Cover Sheet (VLRCS) cover sheets which were created by the Office of the Executive Secretary of the Supreme Court of Virginia.

Per the requirement of Section 17.1-227.1(a) the cover sheet SHALL include the following information:

1. The Name of each party to be indexed as grantor and grantee

2. In the case of a deed or other instrument descibed in 58.1-801 or 58.1-807, the amount of consideration and the actual value of the property conveyed

3. The Virginia or Federal law under which any exemption from recordation taxes is claimed

4. The tax map reference numbers or parcel identification numbers (PIN) (Please note: in Roanoke City these numbers would be seven digits long)

5. The name and current address of the person to whom the instrument should be returned after recordation.

For access to the cover sheet please visit www.courts.state.va.us and the cover sheets will be accessible through the deed calculation page. When accessing the cover sheet you will need to choose which court you are recording in. For direct access to the cover sheets please click HERE When the court is selected a link will appear for access to the VLRCS. Click that link to access the cover sheet

For a complete video tutorial with full explanations please click HERE